Students

Your student list is the starting point for everything in Spectra IEP: from here you add students and create or open their IEPs.

The Students page

Select Students in the left sidebar. The page shows every student assigned to you as a card. To find a student, type part of the name in search by student name.

Students are grouped by how they are assigned to you:

Primary assignments: students you manage. See Primary and secondary assignments.
Secondary assignments Team: students managed by another teacher that you also work with.

What a student card shows

Student: Name, date of birth, school and grade.
IEP status: No IEP if the student has no IEP document yet. Otherwise the document’s status, for example Draft, the number of goals, and the annual review date with the days left until then.
Links: Create IEP when the student has no IEP yet, or Open IEP to open the existing one. See IEP document. Once the student’s IEP is active, the card also has links to log an observation session and to create a report.

A student card with a draft IEP document, 2 goals and the annual review date — Marcus White’s card: a draft IEP with 2 goals and the annual review in 293 days.

Select the card itself to open the student’s details page.

Add a student

Before you create a new student, check whether the student is already in Spectra IEP.

On the Students page, select Add student. The Assign Student window opens.
Under Find student, type part of the student’s name. The list shows matching students who are available for assignment.
Select the student in the list. Their grade, date of birth and school appear, so you can check it’s the right student.
Select Assign followed by the student’s name, for example Assign Suzy Brown.

The Assign Student window with a matching student in the list — Find student lists only students who are available, with their school in brackets. Students already assigned don’t appear.

The Assign Student window with Suzy Brown selected and the Assign Suzy Brown button — The selected student’s details, with the button that assigns them to you.

If the student isn’t in the list, select Skip search — create new to open the new student form.

Create a new student

Spectra IEP stores only what it needs to identify a student: first name, last name, date of birth and grade. The student is created in your school, shown at the top of the form.

In the Assign Student window, select Skip search — create new.
Enter the First Name, Last Name and Date of Birth.
Choose a Grade.
Select one of the buttons:
- Create Student & Assign creates the student and assigns them to you. This is what you usually want.
- Just Create creates the student without assigning them to anyone.

The new student form with name, date of birth, grade and three buttons — The new student form. A missing field is shown in red.

Primary and secondary assignments

Each student has one primary assignment: the teacher who manages the student. In the free trial, assignment is exclusive. A student assigned to you is not visible to any other user.

The Team subscription also supports secondary assignments Team, so several teachers can work with the same student.